When you combine informatics with telecommunications, you come out with the fascinating field of telematics. While the term can be applied very widely, it’s most often used when referring to vehicle telematics. This technology enables businesses to track and monitor the performance of a fleet of vehicles including GPS data, fuel consumption, driving safety, and engine faults. It achieves this by sending, receiving and recording key information about the vehicles via a device often called a ‘black box’ which connects to a vehicle’s ODB II port. The information is sent via satellite to a central server so it can be analysed and interpreted.
Here are 6 key reasons why introducing a telematics system can maximising productivity and streamline the performance of your fleet.
1. Reduced fuel costs
OBD ii software enables you to track and monitor the behaviour of your drivers. You can identify driving tactics which may be wasting fuel or even when they are taking routes which are adding unnecessary miles to the car. With this information, you can plan more efficient routes with the simple push of a button.
2. Improved driving safety
The technology can also tell you if your drivers have unsafe habits such as speeding or harsh or late braking. While most drivers aren’t intentionally driving unsafely, it’s very easy to pick up bad habits which they may not even be aware of. With the information at your fingertips, you can address any potential issues and acknowledge those who are driving safely. Many software systems will even produce reports and league tables to you can include an element of friendly competition or incentives to hit safety targets.
3. Increased productivity
Accurate GPS data enables you to re-route drivers away from traffic jams or accidents, which could slow their journey and affect productivity. You can also add new stops or visits on their route while they are out to ensure you can operate as efficiently as possible.
4. Accurate payroll
You know exactly how long your employee was working thanks to the accurate tracking of start and finish times, as well as the mileage covered. This makes the process of calculating payroll much simpler and ensures your staff are paid for the exact number of hours.
5. Eliminate unauthorised use
If you allow your drivers to take their vehicle home at the end of their shift, there is always a risk that your vehicles will be used outside of working hours for personal errands. This increases the likelihood of accidents occurring. A telematics system enables you to track exactly when and where your vehicles are being used and you may even be able to implement geofencing so that you are alerted if they travel outside the authorised area.
6. Cheaper maintenance
You can set up telematics to send alerts to you based on time, engine use, mileage, and driver behaviour. When you combine all of this information together you get a much clearer picture of wear and tear on your fleet. This should help you to arrange preventative maintenance and servicing to avoid running the cars until they develop serious and costly faults. Some advanced systems feature diagnostic software which can provide automatic warnings when issues are detected, so you don’t have to rely on regular checks or driver feedback.
© Carol Trehearn 2019